Open Board Positions!

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The Misty Glen HOA Board wanted to make everyone aware that there are still open HOA board and committee lead positions. If you are interested in serving on the HOA board or on one of the committees please fill out an application here: https://mistyglenhoa.org/application

We welcome all to apply! The HOA Board encourages everyone to participate in making Misty Glen the best place to live. The more of our community that pitches in the stronger that we will be.

If you are interested in helping out but would not like to be on the board or lead of a committee there is still plenty that you can do. Please contact the HOA board by email at info@mistyglenhoa.org and let us know what you are interested in doing or if you are open to help however you can.

HOA Board Meeting Minutes - July 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

<DATE>

Attendance

Patrick May | President
Erin Chudd | Secretary
Corey Grant | Communications
Carmen Geiger | Membership
Gee | Board Member
Maurice Monroe | Board Member

Committee Updates

Architectural Design

Member(s):

  • Architectural Review Submissions - None submitted

Membership/Recreation

Member(s): Carmen Geiger

  • New Neighbors

    • 130 Misty Glen Circle

    • 208 Glen Rose Circle

    • 217 Glen Rose Circle

Neighborhood Watch

Member(s): Erin Chudd

  • No updates at this time.

  • Contacted Richland County about joining a board meeting.

Communication Committee

Member(s): Corey Grant

  • Emails Sent

    • Annual Maintenance Email

      • Good response, suggest keeping as an annual item

Financial Review

Member(s): 

  • Year to Date Spend: 4,296.93

  • Collected Year To Date: 14,520

  • Collected Last Year: 14,352

  • Last Year to Date Spend: $9,051.53

  • Upcoming Expenses:

    • Attorney Fees for Covenant update

Action Item Review

  1. Post meeting minuets. -Corey

  2. Follow up with Mike about lights. -Maurice

    1. Completed, lights are working.

  3. Create an official covenant infraction template letter. -Corey and Lindsey

    1. Not completed.

  4. Add covenant assessment fee information to the website. -Corey

    1. Not completed

  5. Design fridge magnet. -Carmen

    1. Not completed.

  6. Cancel Yard of the Season. -Corey

    1. Not completed.

  7. Contact county about pot hole. -Gee

    1. Contacted county and left voicemail.

    2. Gee will need street name of any streets that are in need of repair.

  8. Send email about open board positions. -Corey

    1. Not completed

Agenda Items

  1. Property Management Proposal

    1. Proposal was reviewed.

    2. Will send email to neighbors about board positions and possible increase in dues.

  2. New Neighbor Process

    1. Due to COVID board is not currently about to make in person contact with new neighbors.

    2. Erin and Gee will take on the responsibility of welcoming new neighbors to the neighborhood.

    3. New neighbors will be provided information about the HOA.

  3. Property Assessment

    1. Board will assess the neighborhood to follow up on any maintenance issues.

    2. Warning letter will be sent for any outstanding issues.

  4. Late Fee Notice

    1. Reminder letter will be sent to those that are past due.

    2. Late fee will be added to past due accounts beginning in October.

    3. Currently owed $3,522 for 2019 and previous years dues.

  5. Covenant Violation Handling Procedure Review

    1. Reviewed procedure with the board.

    2. Board members will review individually and make any suggestions.

  6. Board Member Responsibilities/Titles

    1. As of September there will be 4 board members.

    2. Currently open board positions:

      1. Secretary

      2. Vice President

  7. Committee Lead Positions

    1. Currently Open Positions:

      1. Architecture Lead

      2. Membership/Recreation Lead

  8. Annual Meeting Planning

    1. Will keep the meeting in January

    2. Food will probably not be provided

  9. Neighbor Thank You Post

    1. Thank you post and email for neighbors that cleaned up their yards

  10. Schedule Neighborhood Review

    1. Board will assess the neighborhood on Thursday, July 16th

  11. Front Entrance Maintenance: Mulch

    1. Some mulch has already been spread.

    2. Board will meet at front entrance on Friday, July 17th @ 6:30 to finish spreading mulch

  12. 113 Misty Glen Circle

    1. Erin will take charge of resolving this issue

Action Items

  1. Post meeting minutes for May, June, and July. -Corey

  2. Create an official covenant infraction template letter. -Corey and Lindsey

  3. Add covenant assessment fee information to the website. -Corey

  4. Design fridge magnet. -Carmen

  5. Cancel Yard of the Season. -Corey

  6. Contact county about pot hole. -Gee

    1. Gee will need street name of any streets that are in need of repair.

  7. Send email about open board positions. -Corey

Next Board Meeting: August 16th, 2020

HOA Board Meeting Minutes - June 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

June 7, 2020

Attendance

Lindsey White | Vice President Erin Chudd | Secretary Corey Grant | Communications Gee | Board Member Maurice Monroe | Neighbor

Committee Updates

Architectural Design

Member(s): Lindsey White

  • No updates

Membership/Recreation

Member(s): Carmen Geiger

  • New Neighbors

    • 130 Misty Glen Circle

    • 208 Glen Rose Circle

    • 217 Glen Rose Circle

Neighborhood Watch

Member(s): Erin Chudd

  • Richland County is sending some information to the board about neighborhood watch

  • Richland County offered to send an office to speak to the board about neighborhood watch

Communication Committee

Member(s): Corey Grant

  • Violation warning letters to be sent out

Financial Review

Member(s): Lindsey White

  • Year to Date Spend: $3,158.40

  • Last Year to Date Spend: $4,585.97

  • Last Year Dues Collected YTD: $14,352

  • Dues collected YTD: $14,520

  • Upcoming Expenses:

    • Attorney fees for covenant update

Action Item Review

  1. Fix street sign. - Gee

    1. Completed

  2. Change the front entrance sign. -Carmen

    1. Completed

  3. Add reminder to newsletter about neighborhood businesses. -Corey

    1. Completed

  4. Post meeting minutes for this board meeting. -Corey

    1. Moved to next month

  5. Create an official covenant infraction template letter. -Corey and Lindsey

    1. Moved to next month

  6. Add covenant assessment fee information to the website. -Corey

    1. Moved to next month

  7. Design fridge magnet. -Carmen

    1. Moved to next month

  8. Senior graduation celebration logistics. - Erin

    1. Completed

  9. Cancel Yard of the Season email. -Corey

    1. Moved to next month

Agenda Items

  1. New Board Member

    1. Maurice Monroe was voted in as a board member

  2. Board Member Positions

    1. There are board member positions are open and need to be filled

    2. Email will be sent out to ask people to apply for board positions.

    3. It may be necessary to higher a property management company if there are not enough board members

  3. July Meeting

    1. Erin will be in change of coordinating the next board meeting

  4. Front Entrance Maintenance

    1. New maintenance company for front entrance.

    2. $120 of month versus $400 a month

    3. Planting and materials will be extra

    4. Lights at front are on backorder

  5. Pot Hole (Glen Rose and Oak Stand)

    1. County will be contacted about issue

  6. Vice President

    1. Lindsey will no longer be a property owner as of June 15th

    2. A new person needs to be found for taking ownership of her responsibilities

    3. Maurice might have someone that is able to fill the position

    4. Lindsey has agreed to continue to assist with HOA responsibilities but cannot be a board member

Action Items

  1. Post meeting minuets. -Corey

  2. Follow up with Mike about lights. -Maurice

  3. Create an official covenant infraction template letter. -Corey and Lindsey

  4. Add covenant assessment fee information to the website. -Corey

  5. Design fridge magnet. -Carmen

  6. Cancel Yard of the Season. -Corey

  7. Contact county about pot hole. -Gee

  8. Send email about open board positions. -Corey

Next Board Meeting: July 12th, 2020

HOA Board Meeting Minutes - May 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

May 3, 2020

Attendance

Patrick May | President
Lindsey White | Vice President
Corey Grant | Communications
Carmen Geiger | Membership
Gee | Board Member

Committee Updates

Architectural Design

Member(s): Lindsey White

  • Street name sign will need to be fixed.

Membership/Recreation

Member(s): Carmen Geiger

  • No new neighbors

Neighborhood Watch

Member(s): Erin Chudd

  • No updates

Communication Committee

Member(s): Corey Grant

  • Sent email about Easter Egg Hunt

Action Item Review

  1. Senior graduation celebration logistics. - Erin

    1. Moved to next month

  2. Change the front entrance sign. - Carmen

    1. Completed

  3. Update Quarterly Newsletter template to include neighborhood business. - Corey

    1. Completed

  4. Send email about COVID-19 precautions and HOA supported activities. - Corey

    1. Completed, Easter Egg Hunt

  5. Develop a list of essential board positions and functions. - LIndsey and Corey

    1. Completed

  6. Develop and send email announcement about communications lead position. - Corey

    1. Moved to next month

  7. Send email about cancellation of Yard of the Season. - Corey

    1. Move to next month

  8. Send final notice for residents that owe HOA fees. - Lindsey and Corey

    1. Completed

  9. Post meeting minutes for this board meeting. - Corey

    1. Completed

Agenda Items

  1.  Covenant Infraction Process

    1. A spreadsheet has been created for tracking covenant infractions.

    2. Process will be to make verbal/in person contact first and follow up with a letter if needed.

  2. Essential Board Functions

    1. Essential board functions have been decided.

    2. Will attempt to get multiple quotes but it may be difficult given the size of our neighborhood.

    3. Email will be sent about if there would need to be an increase in HOA dues if a property management company was hired.

  3. Monthly Financial Review

    1. Year to date fees received - $14,630

    2. YTD Expenditures - $849

    3. Upcoming Expenditures:

      1. Website renewal

      2. Front Entrance Winter Landscaping

Action Items

  1. Fix street sign. - Gee

  2. Change the front entrance sign. -Carmen

  3. Add reminder to newsletter about neighborhood businesses. -Corey

  4. Post meeting minutes for this board meeting. -Corey

  5. Create an official covenant infraction template letter. -Corey and Lindsey

  6. Add covenant assessment fee information to website. -Corey

  7. Design fridge magnet. - Carmen

  8. Senior graduation celebration logistics. - Erin

Next Board Meeting: June 7, 2020

HOA Board Changes and Other Updates

Hello Neighbors!

There have been more than a couple of big changes to the HOA Board recently and we wanted to make everyone aware. Apologies for the long post ahead but these items are important. Please read until the end. If you have any questions, concerns, comment, or feedback please do not hesitate to reach out the Board via email or phone.

 
Misty Glen HOA Phone: (803) 542-9668 Email: info@mistyglenhoa.org

Misty Glen HOA
Phone: (803) 542-9668
Email: info@mistyglenhoa.org

 

Thank You Neighbors!

A big thank you goes out to everyone that has been spending time in the heat to ensure that their home and yard are in excellent condition!

We recently sent out a notification asking that Neighbors be sure that all maintenance issues with their property have been taken care of. Many of your responded by taking to the yard and handling everything from overgrown shrubs to mold/mildew on the side of your home. We encourage everyone to take a trip around the neighborhood to see the improvements that your neighbors have made to their homes and properties.

The board has performed a maintenance assessment and will be following up on the remaining maintenance issues.

If you have any questions about the assessment please feel contact the HOA by email at: info@mistyglenhoa.org

Covenant Update Project

The covenant update project was slowed to a near halt by COVID. Progress has resumed in the past month as we have received an update about our request for records. We will be receiving all records that have been filed with the county in relation to the HOA. We will then review the records and make any proposed changes necessary to the covenant to bring them current with modern covenant standards. Stay tuned for updates and proposed changes. We are targeting a deadline of the end of the year for this effort.

Board Position Changes

There have been a couple of changes to board membership and the positions that members are filling.

Patrick May has decided to step down as President of the HOA. Patrick has played a pivotal role in the direction and decision made by the HOA Board. We especially want to thank Patrick for opening his home and allowing the HOA to use it for the Summer Bash, Annual Meeting, and multiple HOA Board meetings.

Patrick, on behalf of the Misty Glen HOA Neighbors, thank you for your dedication and service to the Misty Glen HOA community.

Lindsey White has stepped down from her role as Vice President. Lindsey has also played a pivotal role in ensuring the day-to-day tasks and finances of the HOA have been handled. Lindsey sent may hours working on emails, financial reports, etc. to ensure the Board had the information that it needed to make data driven decisions.

Lindsey, on behalf of the Misty Glen HOA Neighbors, thank you for your dedication and service to the Misty Glen HOA community.

To fill the open positions on the board Maurice Monroe is fulfilling the role of President, Gee is filling the position of Vice President, Erin Chud has stepped up to fill the role of Treasurer, and Corey Grant is now fulfilling the role of Secretary. These positions are interim until members can be found to fill these critical positions on the Board.

If you are interested in being considered for a Board position please submit an application on the website by clicking here.

We welcome any and all Neighbors to join the Board!

Open Board Positions

The Board has performed an assessment of essential board functions and developed a plan to ensure that all essential duties are performed. To this end, the Board has asked for quotes from multiple property management companies to ascertain if it financially viable to consider a property management company in the event that there are not enough Board members to perform essential duties .

The Board has decided that it would be viable to higher a management company in the event that the essential positions of the board are not occupied. While the Board does not like the idea of having a company manage our neighborhood we do feel that it is necessary to ensure that essential duties are performed as expected by the community.

In the event that a property management company would be needed to perform HOA functions it would be necessary to increase annual HOA dues. Please keep in mind that this would be a last resort and is not the preferred solution. The current Board intends to make every effort to ensure that this does not occur as we are aware that many of you do not want HOA dues to increase under any circumstance.

To ensure that we do not need to higher a property management company we ask for involvement from the community.

If you are interested in serving on the HOA board please submit an application by clicking here.

If you are interesting in serving on one of the committees please let us know by sending an email to: info@mistyglenhoa.org

Yard of the Season Cancelled

As much as we hate to announce this we will be discontinuing the Yard of the Season program. Thank you to everyone that participated! We hope that we might be able to re-visit this program in the future but due to funds needed for the covenant update project and other fiscal responsibilities we have decided to cancel this program.

Front Entrance Maintenance: Mulch

New mulch has been delivered! As a cost saving measure the Board has opted to task on the task of spreading the mulch themselves. Please bear with us as we are working on getting the mulch spread in stages. As it would turn out, it’s hard work especially during the heat of July.

THANK YOU very mulch to every one that helped out! ;)

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Past Due HOA Assessment Fees

We are still working to collect past due assessment fees for 2019 and beyond. If you are past due you should have received a letter from the HOA stating as such. We are continuing to hold all late fees until September in light of COVID. Another notification about past due accounts will be sent out in September.

If you have any questions regarding the standing of your account please contact the HOA via email at: info@mistyglenhoa.org

Summer Property Upkeep

Now that the warm weather has arrived and everything is growing, remember to groom your lawn on a regular basis. At a minimum please mow the lawn and keep the weeds under control. Owners who rent their homes are ultimately responsible for this maintenance if the renter neglects the yard.

Please pay special attention to the following items:

  • Mold or mildew on the siding of your home

  • Fences that are in need of repair (missing/broken slats, leaning fences, etc.)

  • Mailboxes that are in need of repair or refresh

  • Removal of trash or other similar items that are visible from the road

  • Parking in the yard/beside paved driveway or in the street

Please ensure that all maintenance items have been resolved by July 1st.

The HOA Board will send one warning letter to an owner (unless you have been warned before in which case you may be fined with the warning letter ) who appears to be neglecting their yard.

The appearance of our properties impacts the value of our homes and whether you or your neighbor decides to sell a home this year, we all benefit from strong home values.

Thank You,
Misty Glen HOA Board

If you have any questions or concerns please feel free to contact us via email or phone.

Website: www.mistyglenhoa.org | Email: info@mistyglenhoa.org | Phone: (803) 542 9668

HOA Board Meeting Minutes - April 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Please note that the board did not meet during the month of March 2020.

Misty Glen HOA

Meeting Minutes

April 5, 2020

Attendance

Patrick May | President
Lindsey White | Vice President
Erin Chudd | Secretary
Corey Grant | Communications
Carmen Geiger | Membership

Committee Updates

Architectural Design

Member(s): Lindsey White

  • Lights out at the front entrance

    • Lights and fuses have been ordered to correct the issue.

Membership/Recreation

Member(s): Carmen Geiger

  • No updates

Neighborhood Watch

Member(s): Erin Chudd

  • Will start meeting after COVID-19 pandemic is over.

  • Erin spoke with Richland County and was advised that they would be able to meet with the members of the committee to advise what they were or were not allowed to do.

Communication Committee

Member(s): Corey Grant

  • Posted meeting minutes for January and February.

Action Item Review

  1. Ask Julie about violation enforcement. - Corey

    1. What are the limitations of the HOA?

      1. Will follow up with attorney.

  2. Investigate using Quickbooks Online. - Lindsey and Corey

    1. Will defer due to cost in place of having the covenant updated.

  3. Send notification about open board position to email list. - Corey

    1. Notification sent

  4. Develop template for quarterly newsletter. - Corey and Lindsey

    1. Suggestions for adding neighborhood businesses to the back of the newsletter.

  5. Squarespace Email Campaigns. - Corey and Lindsey

    1. Not moving forward due to cost.

  6. Design fridge magnet. - Carmen

    1. Not completed, moved to next month

  7. Purchase HOA storage unit. - Lindsey

    1. Not completed, next month

  8. Send Neighborhood Watch email info to Corey. - Erin

    1. Not completed, moved to next month.

  9. Neighborhood Watch follow up email. - Corey

    1. Waiting on email from Erin, next month

  10. Verify Staples account information. - Lindsey

    1. Completed

  11. Visit neighbors to obtain signatures for covenant update. - Gee, Lindsey, and Erin

    1. Deferred until covenant can be reviewed.

  12. Purchase new Microsoft Office subscription card. - Lindsey and Erin

    1. Completed

  13. Obtain debit card for HOA bank account. - Erin and Lindsey

    1. Not completed, moved next month

Agenda Items

  1.  COVID-19

    1. Should the HOA send out a communication or have an awareness event?

      1. Send communication about COVID-19 precautions and activities that the HOA supports.

    2. Encourage neighbors to participate by putting a teddy bear in the window, drawing on the driveway, or other creative activity.

  2. Covenant Update

    1. Legal advised adding an amendment to the covenant rather than updating the covenant as a whole.

    2. Updating the covenant as a whole would require signature from all neighborhood residents.

      1. Board agreed to move forward with pricing amendments rather than an update.

    3. Governing document title search: $300

      1. Will provide the HOA with all filled documents and prior covenants.

    4. Lawyer will see if he can get a copy of the bylaws.

  3. Celebration for High School Seniors

    1. Celebration for Seniors that are graduating this year.

    2. Erin will work on logistics.

  4. Remove Heather's Payment Info From Website

    1. Will be removed once the debit card is obtained.

    2. Website renewal is in June.

  5. Board Membership Applications

    1. Email Reminder

      1. Compile email to send out to neighbors that contains possible changes to HOA assessment fees due to the cost of third-party companies.

    2. Should it include information about continuity planning?

      1. Yes, Lindsey has gotten pricing for services of a management company.

      2. Pricing is figured on the amount of transactions per month instead of a monthly fee.

    3. Need at least three voting members of the board.

      1. President, Vice President, and Secretary

    4. What functions are considered essential?

      1. Architectural Application Reviews

      2. Front Entrance Maintenance

      3. Financial (Assessment Fees, financial review)

      4. Communications (Website, emails)

  6. Communications Committee Lead Replacement

    1. Email Announcement

      1. Approved

  7. Yard of the Season

    1. Should it be canceled?

    2. Will be canceled to save money

  8. Summer Block Party Planning

    1. Planning on doing a back to school bash.

    2. Possible for the weekend of Aug. 8th

  9. Update the Board Meeting Minutes template on the website

    1. Just FYI

  10. Poultry approval for 305 Misty Glen Circle

    1. At this time poultry is not allowed.

    2. Will review the possibility of having poultry as part of the amendments.

  11. Financial Review

    1. A little over $6k owed in HOA dues.

      1. Final notice will be sent to try and collect fees.

    2. Budget for 2020 is not an issue unless the attorney fees for covenant update are more than expected.

Action Items

  1. Senior graduation celebration logistics. - Erin

  2. Change the front entrance sign. - Carmen

  3. Update Quarterly Newsletter template to include neighborhood business. - Corey

  4. Send email about COVID-19 precautions and HOA supported activities. - Corey

  5. Develop a list of essential board positions and functions. - LIndsey and Corey

  6. Develop and send email announcement about communications lead position. - Corey

  7. Send email about cancellation of Yard of the Season. - Corey

  8. Send final notice for residents that owe HOA fees. - Lindsey and Corey

  9. Post meeting minutes for this board meeting. - Corey

Next Board Meeting: May 3, 2020

Neighborhood Easter Egg Hunt - April 11th and 12th

Hi Misty Glen Neighbors! With the recent pandemic we know that many activities have been canceled for the children of the neighborhood. We thought it would be nice to ask everyone to color an egg or two and put it in a front window of their home. Below are a couple of blank eggs that can be printed out and colored. Be as creative as you can with your design!

Please have your eggs prepared and placed in the window by Saturday so that people can walk around and see your eggselent creations. We encourage everyone to stay safe while walking around the neighborhood so we suggest that everyone leave their eggs up over both days (feel free to leave them up longer if you wish).

If you don’t have a printer please email the HOA at info@mistyglenhoa.org and let us know so that we can print them for you.

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