HOA Board Meeting Minutes - July 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

<DATE>

Attendance

Patrick May | President
Erin Chudd | Secretary
Corey Grant | Communications
Carmen Geiger | Membership
Gee | Board Member
Maurice Monroe | Board Member

Committee Updates

Architectural Design

Member(s):

  • Architectural Review Submissions - None submitted

Membership/Recreation

Member(s): Carmen Geiger

  • New Neighbors

    • 130 Misty Glen Circle

    • 208 Glen Rose Circle

    • 217 Glen Rose Circle

Neighborhood Watch

Member(s): Erin Chudd

  • No updates at this time.

  • Contacted Richland County about joining a board meeting.

Communication Committee

Member(s): Corey Grant

  • Emails Sent

    • Annual Maintenance Email

      • Good response, suggest keeping as an annual item

Financial Review

Member(s): 

  • Year to Date Spend: 4,296.93

  • Collected Year To Date: 14,520

  • Collected Last Year: 14,352

  • Last Year to Date Spend: $9,051.53

  • Upcoming Expenses:

    • Attorney Fees for Covenant update

Action Item Review

  1. Post meeting minuets. -Corey

  2. Follow up with Mike about lights. -Maurice

    1. Completed, lights are working.

  3. Create an official covenant infraction template letter. -Corey and Lindsey

    1. Not completed.

  4. Add covenant assessment fee information to the website. -Corey

    1. Not completed

  5. Design fridge magnet. -Carmen

    1. Not completed.

  6. Cancel Yard of the Season. -Corey

    1. Not completed.

  7. Contact county about pot hole. -Gee

    1. Contacted county and left voicemail.

    2. Gee will need street name of any streets that are in need of repair.

  8. Send email about open board positions. -Corey

    1. Not completed

Agenda Items

  1. Property Management Proposal

    1. Proposal was reviewed.

    2. Will send email to neighbors about board positions and possible increase in dues.

  2. New Neighbor Process

    1. Due to COVID board is not currently about to make in person contact with new neighbors.

    2. Erin and Gee will take on the responsibility of welcoming new neighbors to the neighborhood.

    3. New neighbors will be provided information about the HOA.

  3. Property Assessment

    1. Board will assess the neighborhood to follow up on any maintenance issues.

    2. Warning letter will be sent for any outstanding issues.

  4. Late Fee Notice

    1. Reminder letter will be sent to those that are past due.

    2. Late fee will be added to past due accounts beginning in October.

    3. Currently owed $3,522 for 2019 and previous years dues.

  5. Covenant Violation Handling Procedure Review

    1. Reviewed procedure with the board.

    2. Board members will review individually and make any suggestions.

  6. Board Member Responsibilities/Titles

    1. As of September there will be 4 board members.

    2. Currently open board positions:

      1. Secretary

      2. Vice President

  7. Committee Lead Positions

    1. Currently Open Positions:

      1. Architecture Lead

      2. Membership/Recreation Lead

  8. Annual Meeting Planning

    1. Will keep the meeting in January

    2. Food will probably not be provided

  9. Neighbor Thank You Post

    1. Thank you post and email for neighbors that cleaned up their yards

  10. Schedule Neighborhood Review

    1. Board will assess the neighborhood on Thursday, July 16th

  11. Front Entrance Maintenance: Mulch

    1. Some mulch has already been spread.

    2. Board will meet at front entrance on Friday, July 17th @ 6:30 to finish spreading mulch

  12. 113 Misty Glen Circle

    1. Erin will take charge of resolving this issue

Action Items

  1. Post meeting minutes for May, June, and July. -Corey

  2. Create an official covenant infraction template letter. -Corey and Lindsey

  3. Add covenant assessment fee information to the website. -Corey

  4. Design fridge magnet. -Carmen

  5. Cancel Yard of the Season. -Corey

  6. Contact county about pot hole. -Gee

    1. Gee will need street name of any streets that are in need of repair.

  7. Send email about open board positions. -Corey

Next Board Meeting: August 16th, 2020

Misty Glen HOA

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