HOA Board Meeting Minutes - June 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

June 7, 2020

Attendance

Lindsey White | Vice President Erin Chudd | Secretary Corey Grant | Communications Gee | Board Member Maurice Monroe | Neighbor

Committee Updates

Architectural Design

Member(s): Lindsey White

  • No updates

Membership/Recreation

Member(s): Carmen Geiger

  • New Neighbors

    • 130 Misty Glen Circle

    • 208 Glen Rose Circle

    • 217 Glen Rose Circle

Neighborhood Watch

Member(s): Erin Chudd

  • Richland County is sending some information to the board about neighborhood watch

  • Richland County offered to send an office to speak to the board about neighborhood watch

Communication Committee

Member(s): Corey Grant

  • Violation warning letters to be sent out

Financial Review

Member(s): Lindsey White

  • Year to Date Spend: $3,158.40

  • Last Year to Date Spend: $4,585.97

  • Last Year Dues Collected YTD: $14,352

  • Dues collected YTD: $14,520

  • Upcoming Expenses:

    • Attorney fees for covenant update

Action Item Review

  1. Fix street sign. - Gee

    1. Completed

  2. Change the front entrance sign. -Carmen

    1. Completed

  3. Add reminder to newsletter about neighborhood businesses. -Corey

    1. Completed

  4. Post meeting minutes for this board meeting. -Corey

    1. Moved to next month

  5. Create an official covenant infraction template letter. -Corey and Lindsey

    1. Moved to next month

  6. Add covenant assessment fee information to the website. -Corey

    1. Moved to next month

  7. Design fridge magnet. -Carmen

    1. Moved to next month

  8. Senior graduation celebration logistics. - Erin

    1. Completed

  9. Cancel Yard of the Season email. -Corey

    1. Moved to next month

Agenda Items

  1. New Board Member

    1. Maurice Monroe was voted in as a board member

  2. Board Member Positions

    1. There are board member positions are open and need to be filled

    2. Email will be sent out to ask people to apply for board positions.

    3. It may be necessary to higher a property management company if there are not enough board members

  3. July Meeting

    1. Erin will be in change of coordinating the next board meeting

  4. Front Entrance Maintenance

    1. New maintenance company for front entrance.

    2. $120 of month versus $400 a month

    3. Planting and materials will be extra

    4. Lights at front are on backorder

  5. Pot Hole (Glen Rose and Oak Stand)

    1. County will be contacted about issue

  6. Vice President

    1. Lindsey will no longer be a property owner as of June 15th

    2. A new person needs to be found for taking ownership of her responsibilities

    3. Maurice might have someone that is able to fill the position

    4. Lindsey has agreed to continue to assist with HOA responsibilities but cannot be a board member

Action Items

  1. Post meeting minuets. -Corey

  2. Follow up with Mike about lights. -Maurice

  3. Create an official covenant infraction template letter. -Corey and Lindsey

  4. Add covenant assessment fee information to the website. -Corey

  5. Design fridge magnet. -Carmen

  6. Cancel Yard of the Season. -Corey

  7. Contact county about pot hole. -Gee

  8. Send email about open board positions. -Corey

Next Board Meeting: July 12th, 2020

Misty Glen HOA

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