HOA Board Meeting Minutes - May 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

May 3, 2020

Attendance

Patrick May | President
Lindsey White | Vice President
Corey Grant | Communications
Carmen Geiger | Membership
Gee | Board Member

Committee Updates

Architectural Design

Member(s): Lindsey White

  • Street name sign will need to be fixed.

Membership/Recreation

Member(s): Carmen Geiger

  • No new neighbors

Neighborhood Watch

Member(s): Erin Chudd

  • No updates

Communication Committee

Member(s): Corey Grant

  • Sent email about Easter Egg Hunt

Action Item Review

  1. Senior graduation celebration logistics. - Erin

    1. Moved to next month

  2. Change the front entrance sign. - Carmen

    1. Completed

  3. Update Quarterly Newsletter template to include neighborhood business. - Corey

    1. Completed

  4. Send email about COVID-19 precautions and HOA supported activities. - Corey

    1. Completed, Easter Egg Hunt

  5. Develop a list of essential board positions and functions. - LIndsey and Corey

    1. Completed

  6. Develop and send email announcement about communications lead position. - Corey

    1. Moved to next month

  7. Send email about cancellation of Yard of the Season. - Corey

    1. Move to next month

  8. Send final notice for residents that owe HOA fees. - Lindsey and Corey

    1. Completed

  9. Post meeting minutes for this board meeting. - Corey

    1. Completed

Agenda Items

  1.  Covenant Infraction Process

    1. A spreadsheet has been created for tracking covenant infractions.

    2. Process will be to make verbal/in person contact first and follow up with a letter if needed.

  2. Essential Board Functions

    1. Essential board functions have been decided.

    2. Will attempt to get multiple quotes but it may be difficult given the size of our neighborhood.

    3. Email will be sent about if there would need to be an increase in HOA dues if a property management company was hired.

  3. Monthly Financial Review

    1. Year to date fees received - $14,630

    2. YTD Expenditures - $849

    3. Upcoming Expenditures:

      1. Website renewal

      2. Front Entrance Winter Landscaping

Action Items

  1. Fix street sign. - Gee

  2. Change the front entrance sign. -Carmen

  3. Add reminder to newsletter about neighborhood businesses. -Corey

  4. Post meeting minutes for this board meeting. -Corey

  5. Create an official covenant infraction template letter. -Corey and Lindsey

  6. Add covenant assessment fee information to website. -Corey

  7. Design fridge magnet. - Carmen

  8. Senior graduation celebration logistics. - Erin

Next Board Meeting: June 7, 2020

Misty Glen HOA

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