Attendance
Heather Hess, Lindsey White, Patrick May, Corey Grant, and Carmen Geiger
Agenda
Project - Review and Update Covenant
Board members will review current covenant and mark for suggestions.
Meetings will be held to review each section of the covenant and decide if changes will be made.
Lawyer will review for changes.
Project - Review and Organize Documents
Heather is handling organization and review of documents received from the Property Management company.
Discussion - Street Parking
Board will follow standard violation notice process.
Discussion – Trailer
Heather has contacted resident about trailer being in front yard.
Response: The Board has spoken to the resident of the home with the trailer. Due to the fact that the trailer cannot currently be stored in the back yard without causing damage to the property and frequency of use the Board has decided to grant an exception to allow the trailer to be stored in the driveway until other arrangements can be made.
Discussion - Set Meeting Schedule
Meetings are scheduled through April 2019
Discussion - Tax and Audit Deadlines
Lindsey will handle taxes and audits for 2019.
Board will perform and audit in 2020.
Backup of Quickbooks will be made and given to Lindsey for transfer to accountant.
Discussion – Camera’s at Front Entrance
Board will get quotes to assess the cost of having cameras installed.
Discussion – Committee Job Openings
Deferred to next HOA board meeting.
Discussion – Community Outreach
Board suggests that the resident in need reach out on the Facebook page.
Board will maintain list of helpful neighbors.
Email will be sent out to ask for neighbors that would like to volunteer their services.
Discussion – New Neighbor Welcome Package
Board will organize a welcome package for new residents.
President will welcome new residents.
Discussion – Goals and Budget for 2019
Block Party, Yard of the Season, Annual Meeting, Annual Letter.
Possible expenditure on Security Cameras.
Updating covenant.
Discussion – Matching Mailboxes
Board cannot enforce same mailbox for all residents.
Board will review covenant and decide if this is something that can be added.
Discussion – Violation Responses
First Step: Informal Communication
President will make contact the Owner of the property by informal means.
Second Step: Formal Notification of offense via mail.
Third Step: Contact Richland County Ombudsman’s office for resolution of issue.
Discussion – Yard Sale
Resident’s will be notified of date via Message Board and Annual Letter.
Lindsey will let us know when the Yard Sale will be scheduled.
