HOA Board Meeting Minutes - January 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

January 12, 2020

Attendance

Patrick May | President
Erin Chudd | Secretary
Corey Grant | Communications
Carmen Geiger | Membership

Committee Updates

Architectural Design

Member(s): Heather Hess and Lindsey White

  • Architectural Review Submissions

    • Approved solar panel install at 304 Glen Rose Circle

Membership/Recreation

Member(s): Carmen Geiger

  • New Neighbors

    • 308 Misty Glen Circle

Neighborhood Watch

Member(s): Erin Chudd

  • No updates

Communication Committee

Member(s): Corey Grant

  • Emails Sent

    • Estoppel responses

Action Item Review

  1. Send Neighborhood Watch Committee invitation. - Corey

    1. Announcement at annual meeting.

    2. Send followup email after annual meeting.

  2. Verify Staples account information. - Lindsey

    1. Next month

  3. Prepare accounting for the Annual Meeting. - Lindsey

    1. Completed

  4. Transfer covenant update letter to HOA letterhead and create signature page. - Corey and Lindsey

    1. Not completed, next month

  5. Visit neighbors to obtain signatures for covenant update and notify about Annual Meeting. - Gee, Heather, Lindsey, and Erin

    1. Not completed, next month

  6. Prepare mailers and invoices for annual meeting. - Corey, Heather, Carmen, and Lindsey

    1. To be completed Friday (Jan. 10)

  7. Purchase new Microsoft Office subscription card. - Heather, Lindsey, and Erin

    1. Not completed, next month

  8. Obtain debit card for HOA bank account. - Erin and Lindsey

    1. Not completed, next month

Agenda Items

  1. Annual Meeting

    1. Reviewed agenda

    2. Finalized talking points

  2. Front Entrance Sign

    1. Signarama had promised that sign would be installed by the afternoon of 1/8 

    2. Sign still has not been installed

    3. Will continue to attempt to have sign installed

  3. Estoppel Processing

    1. Defer to next month

  4. Quickbooks Online

    1. Defer to next month

  5. Covenant Update

    1. Due date: March 27, 2020

  6. HOA Storage Unit

    1. Purchase a storage unit for HOA.

    2. Estimated cost: ~$50/month

  7. HOA Fridge Magnet

    1. Contact information for HOA

    2. ~$200 for 200 postcard magnets

Action Items

  1. Purchase HOA storage unit. - Lindsey

  2. Get approval for HOA Fridge Magnet. - Corey

  3. Design fridge magnet. - Carmen

  4. Neighborhood Watch follow up email. - Corey

  5. Verify Staples account information. - Lindsey

  6. Transfer covenant update letter to HOA letterhead and create signature page. - Corey and Lindsey

  7. Visit neighbors to obtain signatures for covenant update. - Gee, Heather, Lindsey, and Erin

  8. Prepare mailers and invoices for annual meeting. - Corey, Heather, Carmen, and Lindsey

    1. To be completed Friday (Jan. 10)

  9. Purchase new Microsoft Office subscription card. - Heather, Lindsey, and Erin

  10. Obtain debit card for HOA bank account. - Erin and Lindsey

Next Board Meeting: February 12, 2020

Misty Glen HOA

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