HOA Board Meeting Minutes - February 2020

If you have anything that you would like to be discussed at a board meeting please either send us an email at: info@mistyglenhoa.org or fill out the Contact Us form at the bottom of the About Us page on the website. We appreciate any constructive feedback and ideas about how we can continue to improve the community.

Misty Glen HOA

Meeting Minutes

February 12, 2020

Attendance

Patrick May | President
Lindsey White | Vice President
Corey Grant | Communications
Carmen Geiger | Membership
Julie Dixon | Richland County

Committee Updates

Architectural Design

Member(s): Heather Hess and Lindsey White

  • No update

Membership/Recreation

Member(s): Carmen Geiger

  • New Neighbors

    • 108 Glen Rose Circle

Neighborhood Watch

Member(s): Erin Chudd

  • Erin was not in attendance.

Communication Committee

Member(s): Corey Grant

  • Sent out assessment fee notices.

Action Item Review

  1. Purchase HOA storage unit. - Lindsey

    1. Still waiting for pricing information. Moved to next month.

  2. Get approval for HOA Fridge Magnet. - Corey

    1. Waiting on design. Moved to next month.

  3. Design fridge magnet. - Carmen

    1. Moved to next month.

  4. Neighborhood Watch follow up email. - Corey

    1. Waiting for information from Erin. Moved to next month.

  5. Verify Staples account information. - Lindsey

    1. Was not able to verify. Will visit face to face. Moved to next month.

    2. Lindsey will visit store to verify.

  6. Transfer covenant update letter to HOA letterhead and create signature page. - Corey and Lindsey

    1. Completed

  7. Visit neighbors to obtain signatures for covenant update. - Gee, Heather, Lindsey, and Erin

    1. Need to confirm status with Gee. Moved to next month.

  8. Prepare mailers and invoices for annual meeting. - Corey, Heather, Carmen, and Lindsey

    1. Completed

  9. Purchase new Microsoft Office subscription card. - Heather, Lindsey, and Erin

    1. Moved to next month.

  10. Obtain debit card for HOA bank account. - Erin and Lindsey

    1. Moved to next month.

Agenda Items

  1. Covenant Review

    1. Only two edits about rentals and verbiage change.

  2. Monthly Expenditure Report

    1. Lindsey will work out details about how to accomplish.

  3. Quickbooks Online

    1. Quickbooks online would allow multiple people to access without needing to have the HOA laptop.

    2. Investigate further for viability.

  4. Open Board Position

    1. Send notification about open board position to email list.

  5. Quarterly Newsletter

    1. Newsletter would be sent to the email list.

    2. Need to develop template.

  6. Yard of the Season 2020

    1. Seasons will be changed to only three seasons. Spring, Fall, and Winter.

    2. There will only be one winner per season that will receive a prize of $125.

    3. Set dates for judging

      1. Spring - May

      2. Fall - October

      3. Winter - December

    4. Reminders will be sent before judging each season.

  7. Squarespace Email Subscription List

    1. Investigate cost and feasibility.

    2. Automates email subscription list.

  8. New Estoppel Form

    1. New form is available on the website.

Action Items

  1. Ask Juilie about violation enforcement. - Corey

    1. What are the limitations of the HOA?

  2. Investigate using Quickbooks Online. - Lindsey and Corey

  3. Send notification about open board position to email list. - Corey

  4. Develop template for quarterly newsletter. - Corey and Lindsey

  5. Squarespace Email Campaigns. - Corey and Lindsey

Next Board Meeting: March 15, 2020

Misty Glen HOA

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