Misty Glen HOA
Meeting Minutes
August 2019
Attendance
Lindsey White | Vice President
Heather Hess | Treasurer
Corey Grant | Communications
Carmen Geiger | Membership
Committee Updates
Architectural Design
Member(s): Lindsey White and Heather Hess
Architectural Review Submissions
Covenant Violation: 5 Oak Stand Court
Delivered a 30 day notice about not running a business out of the residence.
Overgrown Lot: 205 Glen Rose Circle
Have attempted to contact residents/owners.
Note was left at the door asking to contact.
Higher lawn care company to resolve.
Architectural Review Submission: 110 Glen Rose Circle
Approved
Overgrown Lot: 302 Misty Glen Circle
Attempted to contact.
DHEC will be contacted to resolve overgrown lot issue.
Front Entrance Update
Poison Ivy/Sumac is being killed by herbicide.
Large part of the pine tree fell and hit the fence.
Ashford HOA will be contacted for assistance resolving the issue.
Maintenance Items
Flowers will be cycled.
Send email to inform residents that there will be
Lights
One of the lights at the front entrance was hit and needs to be replaced.
Mike will be called to replace the light.
Mailbox: 418 Misty Glen Circle
HOA provided information for someone that will assist with installation of new mailbox.
Communication
Member(s): Corey Grant
Communications Sent
Responded to 3 estoppel requests.
Action Item Review
Communication Committee
Send email to residents about solicitors.
Not completed last month. On hold for additional information about pricing for no solicitation stickers.
Architectural Design
Order front entrance replacement sign.
Signarama representative suggested different type of sign.
New quote will be requested and possibly purchased.
Agenda Items
Review Committee Responsibilities
Additional persons will be needed for Neighborhood Watch committee.
Communications Committee will send out email asking for residents that wish to participate.
Membership/Recreation Committee
Carmen Geiger has been promoted to head of committee.
Pets and Electric Fences
Left voicemail with person that informed us of the issue and suggested contacting the Richland County Ombudsman's Office if issue continues.
On Street Parking
Officer Osteen is available to issue tickets for vehicles parked on the street.
209 Glen Rose Circle: Business will be contacted for assistance with resolution of extended/overnight on street parking issue.
HOA Identification Request
Wells Fargo requested information about the HOA and 2018 tax return.
Lindsey will provide information.
Covenant Review: Parking/Other Items in Backyard
Items that that are parked in the backyard cannot be seen from any common area or adjoining lot.
Advised that a vehicle would need to be parked in an approved enclosure.
Covenant Review
Letter needs to be drafted to gather signatures from HOA members.
Letter will be reviewed by the HOA Lawyer.
Assessment Fee Late Notices
Assessment fee late notices will be printed and sent.
New Printer Purchase
Printer will be used to print late fee notices and other HOA documents.
Purchase approved.
Website Improvement: Estoppel Request Form
A request form will be created on the website to ensure the HOA is gathering the same/correct information for homes being sold.
Registered Agent with Richland County
Person that is registered with Richland county to represent the HOA.
Lindsey White will register as an agent with Richland County.
Action Items
Architectural Design
Contact DHEC to resolve issue at 302 Glen Rose Circle
Higher lawn care company to resolve issue at 205 Glen Rose Circle.
Contact Ashford HOA for assistance with dead tree at the front entrance.
Contact Mike for replacement of light at the front entrance.
Communications
Send email about Neighborhood Watch.
Confirm with Erin.
Send email to residents about front entrance.
Draft letter for covenant review/update.
Create Estoppel Request Form for website.
Covenant Violation: Contact business for resolution of parking issue.
LIndsey White: Send 2018 tax return information to Wells Fargo.
Registered Agent: Lindsey White will register as the agent for the HOA.
Heather Hess/Lindsey White: Purchase new printer.
Next Meeting: September 24th, 2019
